Contractor Management Software
for South Africa.
Section 37.2 of the OHS Act makes you liable for your contractors. SHEQ24 digitises contractor safety file management, automates document expiry tracking, and ensures no contractor touches a spanner on your site without a current, compliant safety file — and a signed Section 37.2 agreement.
Your Contractors. Your Liability.
Without a Section 37.2 agreement, the principal employer retains full OHS Act liability for every contractor employee on site. SHEQ24 closes this gap before work begins.
Without SHEQ24
- Paper safety files lost or incomplete
- Expired insurance discovered after an incident
- No record of who was inducted on which date
- Section 37.2 agreements unsigned or missing
With SHEQ24
- Digital safety files with expiry tracking
- Automatic alerts before documents expire
- Individual induction records per employee
- Digital Section 37.2 signatures with timestamps
Legal Outcome
- Full audit trail for DoL inspections
- Evidence of due diligence for litigation
- Section 16(2) appointee protected
- ISO 45001 Clause 8.1.4 satisfied
Complete Contractor Compliance, Automated
From safety file submission to induction completion — every contractor compliance requirement managed in one platform.
Contractor Safety File Portal
Contractors upload their mandatory safety file documents directly to the portal before they set foot on site. Section 37.2 agreements, risk assessments, method statements, competency certificates, and insurance documents — all in one place.
Automatic Expiry Blocking
When a contractor document expires — public liability insurance, competency certificate, or medical fitness — the system automatically flags the contractor as non-compliant and alerts the responsible site manager.
Digital Section 37.2 Agreements
Generate, distribute, and obtain digital signatures on Section 37.2 OHS Act agreements before any contractor commences work. Legally binding electronic signatures with timestamp and IP address logging.
Induction Record Management
Track site-specific induction completion for every contractor employee. Induction records are linked to the individual, not just the company — ensuring every person on site has been inducted, not just the supervisor.
Competency Certificate Verification
Store and track expiry dates for all competency certificates — scaffolding, rigging, electrical, first aid, and more. Automated alerts ensure certificates are renewed before they expire.
CIDB Grading & Construction Compliance
Maintain CIDB registration records, grading certificates, and Construction Regulation health and safety plan documentation for all principal contractors and subcontractors on your projects.
Section 37.2 and the Construction Regulations: What South African Employers Must Know
Section 37.2 of the OHS Act is one of the most misunderstood provisions in South African occupational health and safety law. Many employers believe that appointing a contractor transfers all OHS liability to that contractor. It does not. Without a written Section 37.2 agreement that clearly allocates responsibilities, the principal employer retains full liability for the health and safety of the contractor's employees while they are on the principal's premises.
The Construction Regulations 2014 impose additional obligations on clients and principal contractors. The client must ensure that the principal contractor has prepared a health and safety plan before construction commences. The principal contractor must ensure that every subcontractor has a compliant health and safety file. And every contractor employee must be inducted on the site-specific health and safety rules before commencing work.
SHEQ24 digitises the entire contractor compliance chain. Section 37.2 agreements are generated, distributed, and signed digitally before work commences. Safety files are submitted through the contractor portal and reviewed against a configurable checklist. Induction records are captured per individual, not per company. And when any document expires, the system alerts the responsible person before the expiry date — not after the DoL inspector arrives.
Managing contractors across multiple sites?
Our OHS compliance specialists have helped South African construction, mining, and manufacturing operations build contractor management systems that satisfy both DoL inspectors and ISO 45001 certification bodies.
Speak to a Contractor Compliance SpecialistRelated SHEQ24 Modules
Contractor management works best as part of an integrated SHEQ platform.
Close your Section 37.2 liability gap today.
Deploy a contractor management system that ensures every contractor on your site has a current safety file, a signed Section 37.2 agreement, and a completed induction record — before they touch a single tool.