Training Matrix & Competency Management Software
for South Africa.
Stop discovering expired forklift licences during DoL inspections. SHEQ24 tracks every training certificate, statutory competency, and induction record — with automated alerts before lapses occur and a legally defensible training register for auditors.
Complete Training & Competency Lifecycle Management
From induction through to statutory competency renewal — every training record tracked, every expiry alerted, every audit satisfied.
Dynamic Training Matrix
Automatically generate training matrices for every employee and job role. The matrix updates in real time as training records are added or expire — giving supervisors and HR instant visibility of competency gaps across the workforce.
Automated Expiry Alerts
Receive alerts at 90, 30, and 7 days before any training certificate expires — forklift licences, first aid certificates, scaffolding competency, fire fighting, and any other statutory or site-specific requirement.
OHS Act Statutory Training Tracking
Track all training required under the OHS Act and its regulations — induction training, driven machinery operator licences, electrical competency certificates, and Construction Regulation training requirements.
SETA and Skills Development Records
Maintain the structured training records required for Workplace Skills Plan and Annual Training Report submissions to your SETA. Maximise your Skills Development Levy recovery with accurate, complete training data.
Competency Gap Analytics
Identify competency gaps across departments, sites, and job roles before they become compliance failures. Dashboard views show which teams are most exposed and which training interventions are most urgent.
Legally Defensible Training Records
Every training record is timestamped, linked to the employee profile, and tamper-evident. Produce a complete training history for DoL inspectors, ISO auditors, or litigation in seconds.
The South African Training & Competency Legal Framework
The South African OHS Act and its subsidiary regulations impose specific training and competency requirements on employers. The Driven Machinery Regulations require that operators of forklifts, overhead cranes, and other driven machinery hold valid operator certificates issued by an accredited training provider — typically valid for two years. The Construction Regulations require that all construction workers receive health and safety induction training before commencing work on site. The Electrical Installation Regulations require that electrical workers hold valid certificates of competency.
ISO 45001 Clause 7.2 requires organisations to determine the necessary competence of workers affecting OHS performance, ensure workers are competent on the basis of appropriate education, training, or experience, and retain documented information as evidence of competence. This is not a once-off exercise — competency must be maintained and re-evaluated when training certificates expire, when workers change roles, or when new hazards are introduced.
The Skills Development Act 97 of 1998 adds a further dimension to training record management. Employers with an annual payroll above R500,000 must pay a Skills Development Levy of 1% of payroll and can recover a portion of this levy by submitting a Workplace Skills Plan and Annual Training Report to their relevant SETA. These submissions require detailed, structured training records — exactly the records that SHEQ24 maintains automatically as part of its competency management function.
When a DoL inspector arrives unannounced and requests evidence of operator competency for a specific piece of equipment, SHEQ24 produces the complete training record — certificate number, training provider, issue date, expiry date, and the employee's acknowledgement — in seconds. This is the difference between a satisfied inspector and a prohibition notice stopping operations.
Discovered expired training certificates during a DoL inspection?
Our compliance specialists have helped South African employers implement training management systems that prevent competency lapses before they become enforcement actions. Let us show you how SHEQ24 protects your operation.
Speak to a Compliance SpecialistRelated SHEQ24 Modules
Training management works best as part of an integrated SHEQ compliance platform.
Stop discovering expired licences during inspections.
Deploy a training management system that alerts supervisors before certificates expire, maintains the statutory training records required by the OHS Act, and produces the competency evidence your ISO auditor requires.